An official statement on recent events.
It has been brought to our attention, by a multitude of people, about the grievance between Jeremy CAldwell and San Japan in the permission, useage and rebroadcast of a particular CMV (Cosplay Music Video).
We acknowledge and sincerely apologize. Our immediate reaction was not professional, but reactional. We dropped the ball at multiple times but we will rectify it in the future. In addition to an apology, we will be enacting policies to ensure that we will not make the same mistake again.
We acknowledge fault due to a miscommunication in showing the video at Ikkicon, even after a request was discussed over Twitter (public and private DMs). An e-mail was submitted asking us to no longer rebroadcast the video on Feb. 21st, 2014. We should have responded that the grievance was received and we would oblige to the request. A proper notification was not sent.
On February 22, we did fulfill the request to no longer show the video in question at any future events. The only videos shown at promotional activities from February to March were by CMV creators who had granted San Japan permission for their videos to be rebroadcast by verbal or written acknowledgement. We did not rebroadcast We Are Cosplay’s video even when the video was republished on YouTube with the proper watermarks.
We work hard to create a positive environment for content creators who work with us. They are on favorable terms at San Japan. While we have never paid CMV or other content creators, they are put at the top of press lists, given behind-the-scenes access and/or approved for panels to support personal projects. As members of the fandom, we look to celebrate creativity, not squash it.
To ensure we do not make this same mistake, the following policy changes will be enacted:
We will no longer rebroadcast or link to CMVs after April 22nd. We will remove all playlist links on our YouTube page and on our website. CMVs will no longer be shown at any future promotions.
All complimentary badges issued will sign a waiver allowing us to republish and rebroadcast on all San Japan social media outlets and on our website. We will only be rebroadcasting media generated by media, press organizations or photo booths who have given us signed written permission. All original copyright permission will still be held by the content creator.
Again, please accept our sincerest apologies.